Food Court Vendor Application

This application is intended for tented food vendors (excluding those with a truck/trailer/cart) who wish to participate in the Food Court or possibly placed along the festival route. **Please note that placement along the Festival route is not a selectable option and is solely determined by the Food Coordinator in conjunction with the Logistics Director based on the needs of the festival.

**If you are a food truck/trailer/cart, please fill out the Food Truck Vendor Application.

All applications must be submitted electronically.

Event: stART on the Street

Date: Sunday, September 15, 2024 (rain date September 22)

Time: 11:00 am to 6:00 pm

Location: Park Ave between Pleasant Street and Highland, Worcester, MA

*Please note that applications will close on May 31, 2024. Thank you!

Notifications of acceptance/denial will be sent by June 15, 2024.

Questions? Email FoodCourt [at] startonthestreet.org

Food Vendor Sizing and Fees

• Food Court Booth size is 15’x15’
• Booth Fee: $350
  • To ensure that everyone has an equal opportunity, we do not allow double booths at stART on the Street.
  • Please check with the City of Worcester Inspectional Services Department if you have any questions about your setup or food handling.
  • stART on the Street reserves the right to move any food vendor to another location within the festival.

Questions? Email foodcourt [at] startonthestreet.org.

General Guidelines

By applying, you are committing to both the September 15th date and the September 22nd rain date.

1. Payments

   1. Payment will be due upon acceptance.
   2. Forms of payment accepted: PayPal or check
      1. Forms of payment accepted: PayPal or check
         1. Checks made out to Creative Hub Worcester
         2. In the MEMO put: stART and your application number/food truck name

2. Food Court Vendor Space

   1. Food Vendor Space is 15’x15’.
      1. Due to limited space, please make sure your setup fits within this footprint.
      2. A 12’x12’ tent or smaller will fit in the space.
      3. Tent weights are mandatory, 20 lbs per leg. stART Directors will require any tent without proper weights to be taken down. This is for everyone’s safety!
   2. At stART on the Street, we make every effort to place all food vendors within the designated food court area. However, in some cases, we may need to relocate certain food vendors to other festival areas to accommodate space, menu, and traffic flow. While most food vendors will be assigned to the Food Court area, the Logistics Director has the right to allocate vendors outside of this area if necessary. Rest assured that if such arrangements need to be made, you will be notified in advance of the changes*.
      1. *Keep in mind that the location is at the discretion of the Logistics Director and cannot be selected based on your preference.
   3. Vehicles will not have access to the food court/festival route during the festival (11am - 6pm). Arrangements must be made in advance if you require deliveries to your space.
   4. Vendor is responsible for any supplies needed - stART does not supply tables, chairs, tents, or electricity.

3. Vending & Menu Guidelines

   1. We suggest you provide a few specialty items rather than an extensive menu with numerous items for sale.
   2. If your application lists a food item that another vendor is already providing, you may be asked to substitute another item to ensure variety.
   3. Preference will be given to local food vendors, though acceptance is generally on a first-come-first-served basis.
   4. Vendors must display clear and concise menus with prices and a sign with your business name.

4. Vendors Responsibilities

   1. You are required to staff your space during the entire festival.
   2. You must provide utensils and napkins for your customers.
   3. stART carefully maps out sound as well as visual elements of the festival. No live or amplified music will be allowed in vendor spaces.

5. Food Safety & Permits

   1. Vendors are required to hold and serve food at appropriate safe temperatures
   2. Temporary Food Permits are submitted online and directly through the Inspectional Services Department.
   3. An inspector from the City of Worcester will be on hand inspecting all vendors during the event

6. Trash Removal

   1. Trash must be bagged and disposed of in a location specified on the day of the event. All trash MUST be bagged.
   2. If stART on the Street needs to perform cleaning duties due to your activities, a $300 clean-up fee will be invoiced to you. This fee encompasses labor costs and the removal of food waste, including, but not limited to, discarded items such as trash, trash bags, or leftover food.

7. Generator Safety

   1. A permit from the Fire Department is not required for the use of a portable generator
   2. All generators shall be located away from the public and public pathways
   3. All generators shall have a barrier installed around them to prevent persons from tampering with electrical cords and to prevent persons from coming in contact with hot equipment.

8. Propane Storage

   1. To use gas grills and/or propane tanks greater than 42 lbs., you must obtain a Propane Storage Permit.
   2. The use of a charcoal grill does NOT require an additional permit from the Fire Department
   3. Vendors shall not be allowed to store and/or use more than 200 lbs. of propane in a single location unless approved by the Fire Department.

9. Acceptance/Denial Notification

   1. Acceptance/Denial Notification will be sent to the email you enter on this application.
   2. Notifications will come from foodtrucks [at] startonthestreet.org.
   3. If you haven’t heard by the acceptance/denial deadline, check your junk/spam mail folders of the email you applied with.
   4. Vendors will be accepted on a first-come-first-served basis, but stART Food Court Coordinator & Logistic Director has the final say on space assignments to ensure a variety of foods.
   5. Event organizers reserve the right to reject any application at their discretion.

10. Liability

    1. stART on the Street highly recommends that ALL vendors have insurance coverage.
    2. stART on the Street, a program of Creative Hub Worcester, will not be held responsible for any theft or damage to artists’ work or other personal property.
    3. It is the responsibility of booth artisans, if they choose, to ensure adequate coverage through their respective insurance providers.
    4. Neither stART on the Street, a program of Creative Hub Worcester, nor its affiliates, including employees, members, volunteers, directors, coordinators, or insurance providers, assume financial responsibility for any losses or damages incurred.

11. Security

    1. stART on the Street prioritizes the highest security measures throughout the festival. However, given the expansive scale and unrestricted public access, we ask that all booth artists remain vigilant regarding the safety of their products and personal belongings.

12. Our Pledge

    1. We see you. We hear you. We appreciate you and will continue to offer Start on the Street for free, just as we have for the past 20 years. If you are interested in sponsoring, please reach out to Laura [at] creativehubworcester.org.
    2. A key element of our mission is to elevate the voices and experiences of historically marginalized groups to highlight the current and historical diversity of our city and region. We welcome and celebrate artists and community members who identify as Black, Indigenous, POC, LGBTQIA+, refugee, immigrant, or persons living with a disability.

Questions email: foodtrucks [at] startonthestreet.org (foodcourt[at]startonthestreet[dot]org)